Contracts & Waivers

A contract exists to protect both you and the individual(s) with whom you're working. It outlines what you've agreed to prior to the event, so it actually is a critical tool in event planning.

When do I need a contract?

  • When hiring entertainment for an event
  • When hiring a speaker to present
  • When lessons are being taught on a regular basis (ie: yoga, gymnastics, martial arts)
  • Basically, any time someone is providing a service.
  • When in doubt, ask OSE!

Can I sign on a contract on behalf of my club?

  • No. Contracts for clubs and organizations must be signed by the college's director of risk management. 
  • All contacts should be sent to OSE no later than one month (30 days) prior to the event/need. 

So, how do I get a contract signed?

  • Please email OSE at least a month (30 days) prior to the event to get the process started. The college has a standard contract that you can use. If the individual you are working with has their own contract, it will also need to be reviewed by both the OSE and the college's director of risk management.

What happens if I don't get a contract?

  • You must have a signed contract BEFORE the event happens.You won't be able to get funding from Student Government Association or pay the instructor/entertainer/presenter.

When are we required to have participants sign waivers?

  • If the event carries any significant risk (rides, games, inflatables, etc.)
  • Activities requiring physical contact or strenuous activity (massage, yoga, martial arts, etc.)
  • If students are traveling off campus on a Goucher-sponsored (including SGA funded) activity

Does OSE have a standard waiver that we can use?

  • Yes. If you think you may need a waiver, please meet with an OSE staff member. We can help you think through your needs.