Education Records

Goucher College FERPA Guidelines

Education Records :

Any record maintained by the College or someone acting for the College which is directly related to a student. The storage media in which you find this information may be handwritten, print, type, film, electronic, etc. An educational record may be a computer printout, a class list on top of your desk, a computer display screen, notes taken during an advisement session, etc.

The term education record does NOT include:

  • Records made by College employees that are kept in the sole possession of the maker, are used only as a personal memory aid, and are not accessible or revealed to any other person.
  • Records relating to individuals who are employed by the institution that are made and maintained in the normal course of business, relate exclusively to individuals in their capacity as employees, and are not available for use for any other purpose.
  • Records of individuals in attendance at an institution who are employees as a result of their status as students, e.g., work-study records, graduate assistant work records.
  • Records created and maintained by the Office of Campus Safety for a law enforcement purpose.
  • Treatment records for students 18 and older, created and maintained by a physician, psychiatrist, psychologist or other recognized professional or paraprofessional, used solely in connection with the provision of treatment to the student and not disclosed to anyone other than individuals providing such treatment.
  • Grades on peer-graded papers before they are collected and recorded by a teacher.
  • Records created or received by an educational agency or institution after an individual is no longer a student in attendance and that are not directly related the the individual's attendance as a student.

For a chart describing the locations and custodians of various types of educational records maintained by Goucher College see Record Types, Locations and Custodians.