Workday for Faculty & Staff

Workday is a system that will allow Goucher to recruit new employees, store employee records, process hiring and benefits information and run payroll and all our critical accounting and business affairs processes. Unlike PowerCampus, Great Plains, Ultipro, and Interview Exchange, Workday is a single, unified, modern, secure, and mobile-ready system that will replace these disparate systems and provide a single interface to support all of these different business functions. These will soon be available in one place on the web and via mobile app.

Over the past four years, Goucher has been evaluating alternatives to run our Human Resources, Finance and Payroll business processes. Goucher has selected Workday as its next generation ERP (Enterprise Resource Planning system).

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Workday is currently the primary focus of the strategic plan. As the College continues to improve technology and business process across campus, Workday is a critical component to meeting the institution’s mission and goals. Learn more about Goucher's strategic plan.

Workday information is secure and private. Access to data is based upon Workday roles assigned in the system. For example, hiring managers can manage recruiting and hiring tasks inside Workday.

Workday functionality includes a personal inbox where notifications are received. Workday will notify users through email that they have a pending task to complete in Workday. Thus, users will not have to log into Workday daily to check if they have a task in their Workday inbox.

Enrollment periods will remain the same, but employees will be able to easily update and manage their benefits through Workday and will no longer need to fill out paper forms and submit them to HR. Employees will also see their entire compensation and benefits package.

All non-exempt and exempt employees can view their available time balances and log their vacation days and floating holidays in Workday. (If vacation time is not available, Workday will not allow employees to request time off.) Managers can deny or approve employees’ requests for time off in Workday.

If you currently use direct deposit, the same banking information will be transferred into Workday. You will be able to easily review or update your current direct deposit using the ‘Update Payment Elections’ once Workday is live.

Your pay stub may look a little different, but all the information will remain the same, including the federal tax codes.

Payroll periods and deadlines will remain the same.  Employees currently paid weekly will change to a bi-weekly cycle effective March 18, 2023. The last weekly paycheck will be issued on March 24 for the pay period of March 11 through March 17, 2023. After March 24, 2023, paychecks will be issued every other week with the first bi-weekly check issued on April 7, 2023, for the pay period of March 18, 2023, through March 31, 2023.

Expense reports are created and managed in Workday. The employee creates a report, indicates the business purpose, attaches a photo of the receipt, and includes a brief description. The expense report is sent electronically to the manager for approval. The new process will significantly reduce the time it takes for reimbursements.

Submit your question or provide feedback using our question form.

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Workday is a system that will allow Goucher to recruit new employees, store employee records, process hiring and benefits information and run payroll and all our critical accounting and business affairs processes. Unlike PowerCampus, Great Plains, Ultipro, and Interview Exchange, Workday is a single, unified, modern, secure, and mobile-ready system that will replace these disparate systems and provide a single interface to support all of these different business functions. These will soon be available in one place on the web and via mobile app.

Over the past four years, Goucher has been evaluating alternatives to run our Human Resources, Finance and Payroll business processes. Goucher has selected Workday as its next generation ERP (Enterprise Resource Planning system).

Workday is currently the primary focus of the strategic plan. As the College continues to improve technology and business process across campus, Workday is a critical component to meeting the institution’s mission and goals. Learn more about Goucher's strategic plan.

The new Workday system will have the greatest impact on Goucher staff working in the areas of Human Resources, Finance and Payroll who will gain improvements in abilities to process and access data for the Goucher community. For student workers, staff, and faculty, it will provide easy access to all your Goucher employee information. For Center Directors, faculty chairs, and administrative staff, Workday will provide greatly enhanced access to budget information, expenditures, and available funds. For budget officers, Workday will offer new and advanced reporting features and data analysis opportunities.

Training for Workday is a very high priority, and we are currently refining our training programs and plan for introducing Workday to campus. Training will provide you with a real-world experience in effectively using Workday. Training materials and workshops will begin rolling out starting in March 2023.

Users across campus are impacted in different ways. One of the main benefits to Workday is that information will be more secure, easier to access and some processes, like reimbursements, will move more quickly. Here are some of the actions you will be able to perform in Workday:

• View and update personal employee data including compensation and benefits packages
• Update banking information and view pay stub
• Manage time off work (e.g., vacation, sabbatical, FMLA)
• Submit time in/time out for daily work
• Submit and approve expense reports
• Manage procurement and supplier requests
• Manage new hire process from recruiting to onboarding
• Document and manage goal-setting, mid-term reviews, and performance reviews
• Use mobile app (offered but not required) to quickly manage processes (e.g., create expense reports, submit time off, and update personal information)

Yes, employees can view and easily update their personal information in Workday at any time, including phone numbers, address, emergency contacts and bank account information. 

Students who submit hourly time and request time off will access Workday. Managers of students will approve students’ time and leave as established by Goucher College policies. Students will view their personal information in Workday including their paystub. Student workers and their managers will be supported with training.

Workday information is secure and private. Access to data is based upon Workday roles assigned in the system. For example, hiring managers can manage recruiting and hiring tasks inside Workday.

Workday functionality includes a personal inbox where notifications are received. Workday will notify users through email that they have a pending task to complete in Workday. Thus, users will not have to log into Workday daily to check if they have a task in their Workday inbox.

Enrollment periods will remain the same, but employees will be able to easily update and manage their benefits through Workday and will no longer need to fill out paper forms and submit them to HR. Employees will also see their entire compensation and benefits package.

All non-exempt and exempt employees can view their available time balances and log their vacation days and floating holidays in Workday. (If vacation time is not available, Workday will not allow employees to request time off.) Managers can deny or approve employees’ requests for time off in Workday.

If you currently use direct deposit, the same banking information will be transferred into Workday. You will be able to easily review or update your current direct deposit using the ‘Update Payment Elections’ once Workday is live.

Your pay stub may look a little different, but all the information will remain the same, including the federal tax codes.

Payroll periods and deadlines will remain the same.  Employees currently paid weekly will change to a bi-weekly cycle effective March 18, 2023. The last weekly paycheck will be issued on March 24 for the pay period of March 11 through March 17, 2023. After March 24, 2023, paychecks will be issued every other week with the first bi-weekly check issued on April 7, 2023, for the pay period of March 18, 2023, through March 31, 2023.

Expense reports are created and managed in Workday. The employee creates a report, indicates the business purpose, attaches a photo of the receipt, and includes a brief description. The expense report is sent electronically to the manager for approval. The new process will significantly reduce the time it takes for reimbursements.

Submit your question or provide feedback using our question form.

Workday is a system that will allow Goucher to recruit new employees, store employee records, process hiring and benefits information and run payroll and all our critical accounting and business affairs processes. Unlike PowerCampus, Great Plains, Ultipro, and Interview Exchange, Workday is a single, unified, modern, secure, and mobile-ready system that will replace these disparate systems and provide a single interface to support all of these different business functions. These will soon be available in one place on the web and via mobile app.

Over the past four years, Goucher has been evaluating alternatives to run our Human Resources, Finance and Payroll business processes. Goucher has selected Workday as its next generation ERP (Enterprise Resource Planning system).

Investing in technology will allow Goucher to serve its students, faculty, and staff more efficiently, which is a key component of the College's strategic plan. Learn more about Goucher's strategic plan.

The new Workday system will have the greatest impact on Goucher staff working in the areas of Human Resources, Finance and Payroll who will gain improvements in abilities to process and access data for the Goucher community. For student workers, staff, and faculty, it will provide easy access to all your Goucher employee information. For Center Directors, faculty chairs, and administrative staff, Workday will provide greatly enhanced access to budget information, expenditures, and available funds. For budget officers, Workday will offer new and advanced reporting features and data analysis opportunities.

Training for Workday is a very high priority, and we are currently refining our training programs and plan for introducing Workday to campus. Training will provide you with a real-world experience in effectively using Workday. Training materials and workshops will begin rolling out starting in March 2023.

Users across campus are impacted in different ways. One of the main benefits to Workday is that information will be more secure, easier to access and some processes, like reimbursements, will move more quickly. Here are some of the actions you will be able to perform in Workday:

• View and update personal employee data including compensation and benefits packages
• Update banking information and view pay stub
• Manage time off work (e.g., vacation, sabbatical, FMLA)
• Submit time in/time out for daily work
• Submit and approve expense reports
• Manage procurement and supplier requests
• Manage new hire process from recruiting to onboarding
• Document and manage goal-setting, mid-term reviews, and performance reviews
• Use mobile app (offered but not required) to quickly manage processes (e.g., create expense reports, submit time off, and update personal information)

Yes, employees can view and easily update much of their own personal information in Workday at any time, including preferred name, pronoun, gender identity, and more. Changes requiring legal documentation, such as a legal name change or change in citizenship status, can also be submitted through Workday for routing to Human Resources. Please view the related job aids on our Workday Training site . These types of job aids can be found in the “Workday Essentials for All Employees” section.

Students who submit hourly time and request time off will access Workday. Managers of students will approve students’ time and leave as established by Goucher College policies. Students will view their personal information in Workday including their paystub. Student workers and their managers will be supported with training.

Workday information is secure and private. Access to data is based upon Workday roles assigned in the system. For example, hiring managers can manage recruiting and hiring tasks inside Workday.

Workday functionality includes a personal inbox where notifications are received. Workday will notify users through email that they have a pending task to complete in Workday. Thus, users will not have to log into Workday daily to check if they have a task in their Workday inbox.

Enrollment periods will remain the same, but employees will be able to easily update and manage their benefits through Workday and will no longer need to fill out paper forms and submit them to HR. Employees will also see their entire compensation and benefits package.

All non-exempt and exempt employees can view their available time balances and log their vacation days and floating holidays in Workday. (If vacation time is not available, Workday will not allow employees to request time off.) Managers can deny or approve employees’ requests for time off in Workday.

Goucher College contributes to and, in turn, is enriched by the Goucher community, the communities of metropolitan Baltimore, our home communities, and the communities of our world.  In support of this, the College has established a Community Service Policy to enable faculty and staff to engage in the community during normal working hours. 

The College provides one full day of paid leave to staff per fiscal year (pro-rated for part-time staff) for community-based volunteerism.  Staff may request Community Service Leave in Workday with the applicable leave code. 

Please see the Community Service Policy for more details about eligible volunteer activities. For questions about the policy, please contact hr@goucher.edu.

To view other policies related to absence and leave, please visit https://www.goucher.edu/policies/.

If you currently use direct deposit, the same banking information will be transferred into Workday. You will be able to easily review or update your current direct deposit using the ‘Update Payment Elections’ within your Workday profile.

Your pay stub may look a little different, but all the information will remain the same, including the federal tax codes.

Payroll periods and deadlines will remain the same.  Employees currently paid weekly will change to a bi-weekly cycle effective March 18, 2023. The last weekly paycheck will be issued on March 24 for the pay period of March 11 through March 17, 2023. After March 24, 2023, paychecks will be issued every other week with the first bi-weekly check issued on April 7, 2023, for the pay period of March 18, 2023, through March 31, 2023.

Expense reports are created and managed in Workday. The employee creates a report, indicates the business purpose, attaches a photo of the receipt, and includes a brief description. The expense report is sent electronically to the manager for approval. The new process will significantly reduce the time it takes for reimbursements.

Employees who enter time can enter their time worked in the mobile app. Employees can view time off balances and submit absence/leave requests. Managers can approve time and leave requests. You can access your inbox, view your payslip, and complete other basic, self-service functionalities. For more advanced business processes, use the desktop version of Workday. The use of the Workday Mobile App is optional.

Submit All Invoices and Expense Reimbursement Requests through Legacy Systems by March 9th for processing. (see Cutoff/Freeze Dates Table above)

No Credit Card Purchasing between March 28th- April 3rd.

• March 28th- Last Day to Make a Credit Card Purchase
• April 3rd- Credit Card Purchasing Resumes (All credit card purchases after the freeze will be submitted for approval using Expense Reports in Workday.)

• Invoices submitted after March 9th for immediate payment, must be submitted with a manual signature for immediate payment in our legacy system, or it will be held until April 3rd to submit for approval through Workday.
• We will make every attempt to include any approved expense reimbursements submitted by March 9th in our final payroll in the legacy system. All others will need to be submitted in Workday after April 3rd.

Submit your question using our support form.