Workday
For faculty, staff, and student employees
Welcome to Workday@Goucher. Your one-stop shop for updates, training information, and frequently asked questions. The go-live date for Phase I of the Workday Platform project is Saturday, March 18, 2023 beginning with time entry and absence, followed by HCM, Payroll, and Financial business processes going live Monday, April 3, 2023. Visit our FAQ page for more information.
Workday Launches in:
News & Updates
Payroll Reminders
Non-Exempt Full-Time & Part-Time (Non-Union) Employees:
Please submit your timesheet in UKG on Friday, March 17th. Starting March 18, you will begin recording your work hours in Workday.
Beginning March 18th, full-time salaried, non-exempt employees will shift to a full-time hourly, non-exempt pay status (Full-time, Non-exempt Only). This will not result in a change in pay for year-round employees who work a full pay period.
Supervisors of Non-Exempt Employees Who Enter Time:
You must approve timesheets in UKG for the pay period ending on Friday, March 17th by Monday, March 20th at 9AM.
The first deadline for approving time in Workday will be Monday, April 3rd by 9AM. Approval deadlines in Workday will be strictly enforced. Time not approved by 9AM the Monday after each pay period will not be processed until the next bi-weekly pay date.
Student Employees:
Starting this Saturday (March 18), you will begin recording your work hours in Workday! Note: If you do not work during Spring Break (March 18th-26th), then you will begin recording your work hours in Workday once you return on Monday, March 27th.
Supervisors of Student Employees:
Reminder that final paper timesheets must be submitted by supervisors to studentpayroll@goucher.edu by March 17th! This is a short pay period due to the cutover of our legacy system to Workday. Timesheets not approved and submitted by this deadline will be added to the next pay period.
The first deadline for approving time in Workday will be Monday, April 3rd by 9AM. Approval deadlines in Workday will be strictly enforced. Time not approved by 9AM the Monday after each pay period will not be processed until the next bi-weekly pay date.
Workday Payroll Change Cycle
Employees currently paid weekly will change to a bi-weekly cycle effective March 18, 2023.
- Last weekly paycheck issued: March 24 (pay period March 11 – 17, 2023)
- First bi-weekly check issued: April 7 (pay period March 18 – 31, 2023)
Training Information
Training is launching next week beginning March 20th for non-exempt employees, student employees, and their supervisors for time entry
and absence. Below is the training schedule for live online sessions. More information
on how to join training sessions will be provided soon, so we ask that you hold the following dates and times on your calendar.
|
Course Name |
Course Description |
|---|---|
|
Workday for Student Workers: Length: 45 mins Mon 3/20 2:00 PM Mon 3/27 2:00 PM*
|
Workday Basics: Getting Started video (5 min) should be viewed before attending this session. Student Workers attending this course will learn how to use Workday to find important information (like their payslips), confirm or change their tax or direct deposit settings, enter their time worked for approval, and more. Related Job Aids:
|
|
Workday Essentials for Staff and Faculty - Payroll, Absence, and Time Entry Length: 1 hour Wed 3/22 10:00 AM Wed 3/29 10:00 AM*
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Workday Basics: Getting Started video (5 min) should be viewed before attending this session. This course introduces staff and faculty to Payroll, Absence, and Time Entry tasks in Workday. Participants will learn how to:
Related Job Aids:
|
|
Workday Essentials for People Managers and Supervisors - Managing Team Time Approval Length: 30 mins Wed 3/22 2:00 PM Wed 3/29 2:00 PM* |
Workday Essentials for Staff and Faculty must be taken prior to attending this course. This course will build upon the Workday Essentials for Employees course introducing functionality that People Managers and Supervisors will use to manage teams. This will include approval of time and leave and the team management dashboard. Related Job Aids:
|
*These Sessions Will Be Recorded.
Cutoff/Freeze Dates
To prepare for a smooth transition from our legacy systems to Workday, please adhere to the following cutoff/freeze timelines:
|
Legacy Cutoff/Freeze Date (Last Day) |
Finance and HCM Business Processes |
|
3/17/23 |
|
|
3/20/23 |
Supervisors to Approve Timesheets—due at 9AM |
|
3/28/23 |
All Credit Card Purchases Completed |
|
3/28/23- 4/3/23 |
No Credit Card Use/Purchasing During This Time |
|
4/10/23 |
All March Credit Card Transactions Coded and Approved in ESP by COB |
|
4/18/23 |
Download W-2s and/or Paystubs |
|
Starting 4/19/23-6/30/23 |
Request copies of your W-2s and/or Paystubs from payroll@goucher.edu |
Make any necessary changes and download any documents you may need from UKG ASAP!
*For more information regarding these cutoff/freeze dates, please review the FAQ page.