Data Governance

Vision & Mission

The purpose of data governance is multifaceted and essential to ensure the effective and responsible management of information. The primary purpose of data governance is to create a framework for establishing clear policies, procedures, and standards for data collection, storage, and usage within the institution. This framework helps safeguard sensitive information, particularly in an academic environment where student and faculty data must be protected. This framework furthers data quality and consistency, enabling reliable decision-making and accurate reporting for academic, administrative, and regulatory purposes. Moreover, it promotes transparency and accountability by defining roles and responsibilities for data stewards, data owners, and users, ensuring that data-related activities are conducted ethically and compliant with relevant regulations. Ultimately, data governance empowers the college to leverage its data assets strategically, enabling the institution to adapt and thrive in an increasingly data-driven educational landscape.


College records exist for the purposes of the business of the college. Requests for data outside of that use are subject to the following considerations:

  • Data sensitivity
  • Compelling policy interest
  • Reputational risk
  • Confidentiality
  • Anonymity to the extent possible
  • IRB Approval for Research
  • Compliance with FERPA requirements
  • Compliance with Solomon’s Act for requests from the military
  • Compliance with HIPPA


Policies & Procedures

Ensuring Compliance and Integrity in Data Management

Critical to the ongoing work of the college, responsible stewardship of Goucher college data is required to ensure those with official educational or administrative responsibilities can access and rely on the data's accuracy and integrity. At the most basic level, being able to comply with requests for data from the United States Department of Education (DOE), the Maryland Higher Education Commission (MHEC), and our accreditors, the Middle States Commission on Higher Education (MSCHE), is a fundamental requirement for us to retain our accreditation and authorization to receive and disburse state and federal funds. Data stewards are expected to comply with the following data policies and manage data within their care in a manner that is consistent with legal, ethical, and practical considerations.

Data Access 

Guidelines for Authorized Data Utilization

Data access will be granted to those with legitimate educational interest to the data upon approval of the appropriate Data Steward and may require approval of a Data Trustee. This may only comprise individuals who are employees or volunteers of the institution needing the data to perform assigned duties. Improper release, maintenance or disposal of college data may be damaging to the college community and exposes Goucher to significant risk and possible legal action. Those granted access to college data must agree to the following guidelines.

  • Maintenance of data must strictly adhere to the policies and procedures of Goucher College. Data may not be altered or changed except in the usual course of business.
  • Data may not be released to third parties or others at the college who do not have access to the data without the consent of the appropriate Data Steward/Administrator and must always be done in compliance with FERPA.
  • Access to and use of data is restricted to the scope of an individual’s work. Data should not be viewed or analyzed for purposes outside of official business.
  • Data Users, as defined in the roles policy, may not grant access to data. If data needs to be shared with others, the appropriate data steward needs to authorize access to those data.

The Computer and Data use policy must be followed. You can review the entire Computer and Data use policy. Do not compromise Goucher’s security by sharing passwords or other sensitive information.

Classification of College Data

Classification of Data

Accurate classification provides the basis to apply an appropriate level of security to college data. All College data are classified into levels of sensitivity to provide a basis for understanding and managing college data. These classifications take into account the legal protections (by statute, regulation, or by the data subject’s choice), contractual agreements, ethical considerations, or strategic or proprietary worth. They also consider the application of “prudent stewardship,” where there is no reason to protect the data other than to reduce the possibility of harm or embarrassment to individuals or to the institution. 

The classification level assigned to data will guide Data Trustees, Data Stewards, Data Administrators, and Data Users in the security protections and access authorization mechanisms appropriate for those data. Such categorization encourages discussion and a fuller understanding of the nature of the data being displayed or manipulated. 
By default, all institutional data will be designated as “Internal.” College employees will have access to the data for use in the conduct of college business. 


Classification Levels

Public Data (low level of sensitivity) 

Access to “Public” institutional data may be granted to any requester. Public data are not considered confidential. The integrity of Public data must be protected, and the appropriate owner must authorize replication of the data. Examples include institutional statistics that appear in publications, academic course descriptions, Common Data Set, and Goucher Facts.

Note: Information contained in the Goucher Online Directory is technically “Directory Information” under FERPA (can be released without consent) but some information is password protected and should not be considered “Public.”

Internal Data (moderate level of sensitivity)

This classification applies to information protected due to proprietary, ethical, or privacy considerations, even though there may not be a direct statutory, regulatory, or common-law basis for requiring this protection. Internal data is restricted to personnel designated by the College who have a legitimate business purpose for accessing such data. Examples include institutional survey data, and enrollment projection data.

Restricted Data (highest level of sensitivity)

This classification applies to information protected by statutes, policies, or regulations. This level also represents information that is not by default protected by legal statute, but for which the Data Administrator has exercised his or her right to restrict access. Examples include: PII - Personally identifiable information (SSN, driver’s license, bank account numbers), salary data, academic record data (unit level) and financial aid data.

Roles Required to Govern Data

Roles Governing Data Management & Accountability

Data Governance Committee

This committee is comprised of functional data stewards from across all functions and departments of the College. The responsibilities of the Data Governance Committee include:

  • Developing and maintaining data policies and standards
  • Defining definitions for data
  • Advocating for data quality, consistency, and integrity
  • Tracking the progress of the Data Governance policies

Data Trustees

Data Trustees are senior college officials (e.g., vice presidents) or their designees who have planning, policy-level, and management responsibility for data within their functional areas.

Data Stewards

Data Stewards are college officials who have direct operational-level responsibility for the management of one or more types of institutional data. Data Stewards are assigned by the Data Trustee and are generally associate vice presidents, directors or managers.

Data Administrators

Data Administrators are individuals (outside of ILS) responsible for data collection and management and granted authority to grant internal access to data from their functional area by the Data Steward and/or Data Trustees.

Data Users

Data Users are college units or individual college community members who have been granted access to institutional data to perform assigned duties or in fulfillment of assigned roles or functions within the college; this access is granted solely for the conduct of college business.

Below is the organizational scheme for trustees and stewards by administrative data area.

Administrative Data Area
Data Trustee
Data Steward

Enrollment Management

VP of Enrollment Management

Chris Wild, Director of Enrollment Systems & Operations

Academic Affairs

Provost & Senior VP

Janet Shope, Associate Vice President for Institutional Research and Effectiveness

Student Affairs

VP for Student Affairs

Alex (Chris) Perry, Director of Student Support & Accountability


VP for Advancement

Harry Bielas, Assistant Vice President for Advancement


Financial Aid

VP of Enrollment Management

Alisha Mondloch, Director Of Student Financial Services

Human Resources

Associate VP for Human Resources

Maggie Elligson, Director of Human Resources

Finance & Administration

Associate VP for Finance

Dominique Casey, Assistant Controller

Institutional Effectiveness

Associate VP for Institutional Effectiveness

Nicholas Vaught, Director of Institutional Effectiveness

Data Governance: Data Administrators & Contacts

Data Administrators & Inquiry Points

The following individuals serve as data administrators for the college’s various data types and can answer questions about the data for which they are responsible. If you would like to request data, please use the Goucher College Data Request Form.


Data Type
Contact Person

Admission Data

Chris Wild (Dylan Gerald)
Director of Enrollment Systems & Operations, Assistant Director of Enrollment Systems & Operations

Slate Admissions – UG
Slate Admissions – GR
Admissions workflow

Advancement & Alumni Data

Harry Bielas
Assistant VP for Advancement

Raiser’s Edge
Slate Advancement

Finance Data

Dominique Casey
Assistant Controller

Workday FIN

Financial Aid Data

Alisha Mondloch
Director of Student Financial Services

PowerCampus – Billing
SoftDocs – Financial Aid/Billing

Human Resources (Faculty/Staff) Data


Workday HCM

Information & Library Services Data

Kristen Welzenbach
Curator of Special Collections and Archives

Various Outside Vendors

Institutional Statistics & Analytical Data

Nicholas Vaught
Director of Institutional Effectiveness
Carrie Davies
Research and Data Analyst


National Clearinghouse

Student Affairs Data

Alex Perry
Director of Student Support and Accountability

Front Rush

Student Enrollment

Inna Antufyeva
Associate Registrar


Student Success

Alexandra Graves
Director of Student Success

Exit Interview

Academic Affairs Data

Janet Shope
Director of Institutional Effectiveness

Student and Faculty Surveys


Campus Operations Data

Andy Voytek
Director of FMS

DSX (card and door system)
Clery data