Privacy Notice – Undergraduate Admissions
Information Collected By Undergraduate Admissions
As part of the application process, the College collects general information from you such as your name, address, phone number, and education. For purposes of this Privacy Notice, Information refers to all other information that you have provided to Undergraduate Admissions in your application.
As part of the application process, the College may also collect Sensitive Information from you. Sensitive information is information or data that reveals racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.
If you are a resident of the European Union, we will always obtain your affirmative consent to collect and use Sensitive Information, as required by the General Data Protection Regulation. 2016/679. https://ec.europa.eu/info/law/law-topic/data-protection_en
College Use of Information
Goucher State’s Office of Undergraduate Admissions will use Information that you provide to us and Information we collect about you to allow you to enter into contract with the College to attend programs managed by the college. Your failure to provide us with this Information may result in the College’s inability to allow you to attend such programs.
In addition, we may use your Information for the legitimate purposes of analyzing and improving our admissions process, for outreach efforts, and for other College processes and functions related to your admission as a student. We also might de-identify your Sensitive Information to use for research or statistical purposes. We may use and share your Information and Sensitive Information internally with other College offices and units to support your success as a student. We will also share your Information and Sensitive Information with other College offices to deliver education, advising, residence, athletic, student development, financial aid, and for fundraising if you are enrolled as a student of the College.
We may collect credit card information from you for your application fee and enrollment deposit, which will enable you to enter into a contract with Goucher to attend the college. When you send us credit card information over the Internet, we use industry standard SSL (secure socket layer) encryption.
Financial Aid Information
If you are applying for financial aid from the college in order to attend the college, we will collect financial information from you and your parents or guardians. This information will be used to process your request for financial aid but will not be shared with any other office on campus, unless it is necessary for your continued attendance at the college.
We may disclose your information to third parties as follows:
Consent. We may use and disclose your Information to third parties if we have your consent to do so.
Parents and Guardians. In some cases, we may share your Information with a parent or guardian if necessary to properly complete the admissions process or in the event of an emergency.
Service Providers. We may use third parties to support our operations. In such cases, we may share your Sensitive Information and Information with such third parties who are obligated to safeguard it from unauthorized disclosure.
School Counselors and Administrators. We may use your Information and share it with your school counselors and administrators.
College Affiliated Programs. We may share your Information with third parties that are affiliated with the College for the purpose of contacting you about goods, services, or experiences that may be of interest to you. These include, for example, the college’s food service provider, Bon Appetit Management Company.
Research and Studies. We may share your Information with third parties that study admissions or other topics related to higher education. We may also share your Information with third parties that conduct research or develop products or services designed to improve admissions and other higher education functions.
Required by Law. We may share your Information and Sensitive Information with third parties to the extent we are required to do so by law, court order, or subpoena. For example, the college is required to report certain Information to the State of Maryland’s Higher Education Commission and the Integrated Postsecondary Education Data System (IPEDS), which is a part of the United Stated Department of Education.
Emergency Circumstances. We may share your Information and Sensitive Information with third parties if, in our sole judgment, such disclosure is necessary to protect the health, safety, or property of any person.
De-Identified and Aggregate Information. We may collect, use and disclose Sensitive Information or other Information about our applicants in de-identified or aggregate form without limitation.
You must have a secure browser—one that supports secure transmission of data across the Internet—to apply online to the College. For more information about your browser’s security features, use your browser’s help feature.
We seek to implement appropriate security measures to protect your information when you transmit it to us and when we store it on our systems. Unfortunately, no data transmission or storage can be guaranteed to be 100% secure. When you send us credit card information over the Internet, we use industry standard SSL (secure socket layer) encryption. Your application account password is protected so that only you can access it and view the information that you provide to us through your application portal. We strongly advise you not to share your password with anyone.
Retention and Destruction of Your Information
Your information will be retained by Undergraduate Admissions in accordance with the applicable retention periods in the Record Management Policy (PDF) adopted by the college.
Your information will be destroyed upon your request or after the expiration of the applicable retention period, whichever is later. The manner of destruction shall be appropriate to preserve and ensure the confidentiality of your information given the level of sensitivity, value and criticality to the College.
You have the right to request access to, a copy of, rectification, restriction in the use of, or erasure of your information. These rights differ depending upon the location within the world where Information and Sensitive Information was created or shared. The erasure of your information is also subject to the college’s Record Management Policy (PDF). You also have the right to withdraw consent for the use of your Sensitive Information, which will not affect the lawfulness of the College’s use prior to receipt of your request. You may exercise these rights by contacting: firstname.lastname@example.org.
If your Information and Sensitive Information was created within or transferred from the European Union, you may also be able to file a complaint with the appropriate supervisory authority in the European Union.
Updates to This Policy
We may update or change this policy at any time. Your continued use of this site after any such change indicates your acceptance of such changes.
Last Updated 3/27/18