Campus Post Office
The Goucher College Post Office is a contract substation of the United States Postal Service (USPS). It is not a full-service U. S. Post Office. First class, priority, registered, insured, return receipt, and certified mail can be sent from the campus post office to any United States address, and including U.S. territories (American Samoa, Federated States of Micronesia, Guam, Marshall Islands, Northern Mariana Islands, Palau, Puerto Rico, and the Virgin Islands).
Additionally, the Post Office also offers the following services for domestic mail: certified mail, return receipt, insured mail, registered mail, delivery confirmation, and signature confirmation. Express mail is not available.
Limited services are available for sending to destinations outside the United States and its territories. Window hours are from 10:30 a.m. to 4 p.m., Monday through Friday. Outgoing mail is picked up by the USPS at 2:30 p.m. Methods of payment for postal products and services, such as stamps or registered mail, are either cash or OneCard. Credit cards, debit cards, or checks are not accepted.
If you have any questions, call the Goucher College campus post office at (410) 337-6129 or send an e-mail to firstname.lastname@example.org.
• College employees may send #10 envelopes to the campus post office either sealed or unsealed for metering. The flaps on unsealed envelopes may be either up or down.
• For large mailings, all envelopes should be banded together and arranged facing the same way with the address side facing up.
• Envelopes must be neatly stuffed.
• Any mail sent to the campus post office with protruding materials may be sent back to the originating department to prepare the mail in the proper format.
• All envelopes larger than #10 must be sealed prior to sending to the campus post office.
• Postcards must not to be smaller than 3 ½" x 5"; postcards larger than 4 ½" X 6" are mailed at the same postal rate as a letter.
• All metered mail should have a return address in the upper left-hand corner.
- This service permits delivery in 2-3 days; however, delivery is not guaranteed within this time. First-class mail under 11 oz. can be mailed as priority mail at a higher postage cost.
- The USPS provides this tracking service, which can be used on all priority mail for an additional fee.
- The safest way to send important or valuable mail, registered mail is sorted in special secured rooms and dispatched in locked pouches.
- Registered mail cannot be mailed in a padded envelope.
- To secure this service, you must arrive at the campus post office before 2 p.m., to ensure it is processed prior to the USPS pick-up time.
- This service provides protection by ensuring payment for loss of mail or damage. The more the insured value the higher the cost will be.
- Check with the campus post office staff for current insurance rates.
- With this proof of delivery method, the person who is sent a return receipt parcel signs the green return receipt card at its destination; however, any person at the destination address can sign for receipt of the item. The green signed return receipt card is then returned to the mailer as proof of delivery.
- This service can be used with the following services: Priority mail, certified mail, registered mail, and insured mail.
- Only the addressee can sign for restricted delivery mail. This service is only available for certified, registered, and insured mail.
- The sender is given a receipt and proof of mailing for first-class or priority mail, and the USPS keeps a record of delivery.
- Certified mail can be used with return receipt or restricted delivery, provided the required fees are paid.
- This is mail that is being sent outside the continental United States that requires special handling. Each Airmail package must be checked for the restrictions for each country and appropriate forms filled out to accompany it.
- Mail being delivered outside the United should be marked "airmail." Do not abbreviate the name of a country. It must be spelled out completely; otherwise your mail may be returned to you.
- Mail for U.S. territories does not require airmail postage. It may be mailed at the same rate as domestic mail.
- Airmail letters sent to the post office for metering must be placed in an interoffice envelope or banded together to make them easily distinguishable from domestic mail. This will prevent mixing the airmail with the domestic mail and having the incorrect postage affixed.
- Incorrect postage on airmail could result in a delay of several weeks for your mail to reach its destination.
- When sending personal airmail letters, it is advisable to bring the letters to the post office to be weighed which will assure the sender of having the correct postage affixed to the letter.
- Goucher College campus post office does not provide this service. However, the Controller's Office manages overnight mail service for college employees to conduct college-related business. An outgoing express service box is located on the side of the Dorsey Center building. Contact the Controller's Office for more information.
- Students may contact FedEx (www.fedex.com) or other express mail carriers (USPS, UPS, etc.) to request overnight or express mailing services. Express mail fees are the responsibility of the student.
- The campus post office will hold the express mail item for pick-up when the student makes all arrangements and leaves his or her phone number and name with each item. In the event the express item is not picked up as scheduled, a campus post office staff member will call the student who then must then call the express service provider to reschedule pick-up service.
- This service is for mailing bound printed material such as books.
- Faculty and staff receive their mail at their campus offices, or mail is delivered to centrally located mailboxes within their buildings.
- All enrolled students receive their own personal campus mailbox. Students are assigned a new campus mailbox each academic year.
- Mailbox keys are distributed at the beginning of the fall semester. (New or transfer students enrolling for the second semester will receive a campus mailbox key upon their arrival on campus).
- Students are responsible for retaining their mailbox key throughout the academic year. NOTE: The number on the mailbox key is not necessarily the number affixed on the face of the mailbox.
- At the conclusion of the academic year, all student mailbox keys must be returned to the campus post office. A $50 fee will be charged to replace lost, damaged, or keys not returned.
- Students who withdraw from the college must return the campus mailbox key to the campus post office. A $50 fee will be charged to replace lost, damaged, or keys not returned.
- Students must check their campus mailboxes frequently to prevent an overload of mail. All overflowing mail may be bundled together and treated as a package. An e-mail alert may be sent to students to remind them to pick up their mail. Once the e-mail is sent, students are given 10 business days to pick up their bundled mailbox mail. Mail that is not picked up within that period is subject to return to sender.
ADDRESS FORMAT FOR STUDENTS
- When using your college address for receiving mail or ordering items, please use the following format:
First Name, Middle Initial, Last Name
Mary Fisher Hall
1021 Dulaney Valley Road
Baltimore, Maryland 21204-2794
- Writing the mailbox number, dorm name, or room number in the address is not necessary. Please encourage family and friends to use your full first name, middle initial, and your full last name.
- Please do not use nicknames or a shortened version of your name in the address. Mail may be delayed or returned to the sender if the campus post office is unable to identify the proper name.
ADDRESS FORMAT FOR FACULTY AND STAFF
Ms. Jane Doe Mr. John Doe
Dorsey Center/Admissions Van Meter Hall G02
Goucher College Goucher College
1021 Dulaney Valley Road 1021 Dulaney Valley Road
Baltimore, MD 21204-2794 Baltimore, MD 21204-2794
- The Goucher mailing address should include your name, building, department, room number, Goucher College, 1021 Dulaney Valley Road, Baltimore, MD 21204-2794
- Please note that 1021 Dulaney Valley Road address represents all buildings, departments, and offices on campus.
- Use interoffice envelopes for campus mail. Call the Goucher College campus post office for a free supply of interoffice envelopes.
- The green envelopes (4" x 9-1/2") that are also used for campus mail can be purchased from the Controller's Office.
- Interoffice envelopes that have addressee spaces that are not completely filled in can be returned to the campus post office and will be reused.
- When sending campus mail, write the addressee's full name and the department on the front of the interoffice envelope. Example: John Smith/Admissions. If the addressee is a student, write "student" on the envelope next to the name.
- When choosing to use an envelope other than an interoffice or green envelope, write on the envelope that the mail is Campus Mail, so that it is immediately recognizable. This will eliminate the possibility of the particular campus mail being metered as U.S. mail.
- Please ensure that your full name or department is in the top left-hand corner of the envelope, so that if there are any problems, the campus post office staff will know who to contact or return it to. If the campus post office staff cannot determine who the sender is, it will be sent to the Human Resources office for identification purposes.
Sending Items via Campus Mail
- Academic papers, homework, etc., must not be sent to students or college employees via campus mail (this restriction includes students sending these items to other students or college employees).
- Items, such as books, magazines, and CDs sent through campus mail must be packaged and labeled prior to bringing them to the campus post office.
- Do not place cash or food in campus mail boxes.
- Give instructions when sending campus memorandums for distribution by the campus post office. Student campus mailboxes are coded by class so items can be distributed to any or all class types, for example, freshmen only or seniors only. The campus post office staff also knows which campus mailboxes are commuter students.
Size Restrictions for Campus Mail
- Mail items must not be smaller than 3-1/2" x 4".
- The Goucher College campus post office receives all incoming mail and packages from the United States Post Office for students, faculty, and staff. U.S. mail and packages arrive once per day (in the morning).
- Students are notified by e-mail when packages arrive for them. If a student needs another person to pick up a package for him or her, the campus post office must be notified in advance, in writing or via email.
- Packages for staff members will be delivered to the campus printing office.
- Packages for faculty and academic support staff will be delivered to their buildings.
- Packages shipped to students via non-USPS shipping couriers will be delivered to the campus post office if addressed to Pearlstone Student Center. Omitting that will result in your package arriving at Facilities and Management Services (FMS) and may cause a delay in the package being delivered to you.
- FMS will deliver packages by all couriers destined for staff and faculty except mail and packages arriving by the United States Post Office.
- Domestic and international packages may be mailed from the campus post office. Each country has restrictions and prohibited articles that must be verified before the campus post office accepts any international package for shipment.
- All international packages must be at least 10-½" x 7-½" for the required Customs Declaration Form to be attached.
- The campus post office does not sell or provide tape, labels, or packaging materials. However, the campus post office does have an assortment of priority boxes provided at no charge to the customer. Using a priority box will require a priority postage rate; however, the free priority box is not always the best economic choice for sending packages. Therefore, customers are encouraged to package their item(s) themselves before coming to the campus post office. The campus post office also has a limited supply of recycled mailers and boxes that are no charge.
- All outgoing packages must be packed, taped, and addressed prior to bringing them to the post office. Packages should be packed so that its contents do not shift or rattle.
- Batteries may be mailed; however, please remember to remove batteries from items before packing.
- Fragile items should be wrapped in bubble wrap, several layers of paper or other packaging materials.
- Packages will be weighed at the campus post office so the proper postage may be applied.
- Outgoing packages are picked up by USPS along with the regular U.S. mail at 2:30 p.m.
- During summer breaks, mail will automatically be forwarded to the students' home addresses. Any student desiring mail forwarding during winter break must request the service from the campus post office. An e-mail must be sent to email@example.com.
- If you wish to change an address either temporarily or permanently, you may send an e-mail or go to the campus post office to complete a change-of-address form. If the address is temporary, and once the summer or winter forwarding period is over, your address will be changed back to your permanent address.
- During Thanksgiving and Spring breaks, student mail will be deposited and held in their campus mailboxes.
- While studying abroad for a semester or for an academic year, students should notify banks, credit card companies, magazines, family and friends to send their mail to their permanent address for the period of time they will be away.
- When a student graduates, his/her mail will be forwarded for one year after graduation. If a student departs prior to the conclusion of the semester, his/her mail will be forwarded for one year after the date of withdrawal. After one year, all mail will be marked "Forwarding Order Expired" and will be returned to the sender.
- Immediately notify all correspondents (including credit cards, banks, magazines, newspapers, catalogs, etc.) of your change of address. Bank change of addresses can usually be accomplished online or in writing. Magazines can usually be changed online or by calling an 800-number.
- Mail that arrives addressed to a name that we cannot identify as a staff member, faculty, or student will be returned to sender. Mail addressed to Goucher College only will be sent to the Human Resources Department for identification purposes.
- Mail that is suspected of containing hazardous materials or controlled substances will not to be opened by the campus post office staff. The campus post office supervisor will give the package to the campus Public Safety Office for disposition. Contact the Public Safety Office for more information on the protocol for handling suspicious mail.
- Pick-up or delivery of personal mail or packages by campus post office employees is prohibited.