Campus Use & Visitor Guidelines

Campus Access & Visitors Protocol Spring 2021

*The following protocol is reflective of the campus alert level on March 5, 2021. If this protocol is strictly followed, the College may be able to eases restriction and make additional spaces available once the campus alert level improves.

This document shall apply to all students, faculty, staff, visitors, contractors, delivery personnel, or any other persons attempting to access the college campus.

Goucher College will limit the number of students, faculty, staff, and visitors entering the campus to only those who’s physical presence on campus materially enhance performance success, the College’s operations, or student support services. Examples include, but are not limited to: Students currently enrolled for the 2021 spring semester, faculty, staff, external vendors needed to care for horses, or guests with specific pre-approved campus activities (only when entered into the Envoy visitor management system). If a visit to campus can be delayed without negatively impacting the operations of the College, it should still be re-scheduled.

Any staff members able to successfully telework are asked to do so. Hybrid or adjusted scheduling can be arranged with supervisors and/or Human Resources.

Any person(s) who self-identifies as high-risk for severe effects from COVID-19 is asked to speak with your supervisor and Human Resources about possible accommodations.

Every person accessing the campus will be stopped at the Gatehouse 24 hours a day, seven days a week. The gatehouse attendant will verify that the person is either a student, member of the faculty, staff, or an approved visitor. This will be verified via presentation of the Goucher OneCard and Campus Clear status.  Visitor must be listed in the Envoy visitor management system. The gatehouse attendant will verify that the person is aware of the expectations for all persons accessing the campus, has a cloth face covering which meets CDC guidelines, and is listed as having been authorized to access the campus.

The campus safety team may have a short list of questions to ask each visitor regarding their health and possible exposure to COVID-19. Visitors may be denied access to campus if these questions are not answered satisfactorily, or if the visitor is not willing to abide by College’s expectations. Access may be denied, even if pre-approval has been authorized.

The Envoy visitor management system has been deployed for use by faculty and staff to request approval for campus visitors. The Envoy system requires the following:

  • Requestor’s name and department
  • Visitor's name and company name (if applicable)
  • Visit date, time range, building(s) and/or room(s) they will visit
  • Purpose of visit

Request for visitor approval can be submitted in as little as one hour before the anticipated arrival, but must have advance approval from a Cabinet member.


Detailed Campus Access & Visitors Information

Residential Students

Actively enrolled residential students for the spring 2021 semester are permitted to come and go from campus. Students must present a Goucher OneCard for access to campus at all times. Students are encouraged to practice safe hygiene, social distancing and use face coverings while off-campus to reduce exposure to COVID-19. While on campus, Students are expected to abide by the current student code of conduct and participate in any testing or contact tracing programs implemented by the College.

Commuter Students

Actively enrolled commuter students for the spring 2021 semester are permitted to come and go from campus. Students must present their Goucher OneCard for access to campus at all times. Students are encouraged to practice safe hygiene, social distancing, and use of a face covering while off-campus to minimize their exposure to COVID-19. The Athenaeum will be available to all commuter students who wish to remain on campus to participate in their classes which remain virtual. If the demand for space in the Athenaeum is greater than the spaces available, additional spaces will be identified for this purpose. In addition to the Athenaeum, WIFI access is available outdoors on the Alumni House patio and the Athenaeum courtyard on the Alumni House side of the building.


Faculty/Staff should continue to work from home as they are able and only visit campus when it is necessary to maintain the agreed upon level of service for our students and prospective students. Any facility needs outside of normally scheduled class times must be entered and approved via EMS, the college’s room scheduling software. Faculty/Staff coming onto campus must also participate in any COVID-19 screening or contact tracing programs implemented by the College.

Student’s Guests or Friends

Students will not be permitted to have guests or friends on campus at any time. Emergency exceptions can be made by the Dean of Students office.

Visiting Athletic Teams

Visiting athletic teams will be permitted on campus for the purposes of competition play only. Visiting teams must go through a specific testing regiment and follow specific protocols as defined by Goucher College, the Landmark conference, and/or the NCAA. No external spectators will be permitted on campus.

Dance, Music, and Theater

The department of Dance, Music, and Theatre may resume classes, rehearsals, and performances while complying with the latest operating protocols, which will also comply will all CDC and governmental guidelines. External guests and visitors will not be permitted on campus for any DMT activities. Goucher students, faculty, and staff may attend in-person performances while continuing to comply with the latest CDC and government recommendations, and if current metrics and Goucher alert level status allow for in-person activities.

For details, view Policies and Procedures for Performing Arts at Goucher College in the time of COVID-19 (PDF)


Student Engagement Vendors

Access for all outside student engagement vendors will be suspended for the spring semester.

Faculty/Staff Guests

No guests or visitors should be accompanying faculty or staff without prior approval from a Cabinet member and those visitors should then be entered into Envoy.

Guest Speakers

No guest speakers or external partners will be used or granted access to campus. All such engagements should be made virtually.


Once students return to campus; families will not be allowed to visit student’s on-campus. Emergency access may be granted through the Dean of Students office.

Student Support Network (SSN)

This group will be allowed to have access to campus but will be confined to their building which is not used by students or any other campus entity.

Pilates Students

Pilates individual sessions will continue but will be limited to one student per hour, group classes will remain virtual. Pilates students will enter the Pilates studios at a designated entrance which will take them from outdoors directly into the studio, and have been asked to remain in their vehicle until their scheduled session time. All students and instructors will be reminded that if they are not feeling well, have a fever, or exhibit any of the symptoms of COVID-19 as defined by the CDC, they should refrain from coming onto campus. All instructors and participants will be required to wear a mask and make every effort to maintain 6 foot distancing at all times. Equipment will be cleaned in between each session and will also receive a deep clean at the end of each day.

FMS, Post Office, Bon Appétit Deliveries

Vendors will be required to condense planned deliveries as much as possible to create fewer trips to the campus. In advance of visiting the campus all vendors will be provided with expectations to be followed while on campus. Access will be managed using the Envoy system. No delivery driver or vendor will be granted access to campus outside of their approved date and time shown in the Envoy system.

Events & Event Guests

External events will not be hosted on campus in support of limiting visitor interactions with students, faculty, and staff.

Admissions Guests

The Office of Admissions will be permitted to have scheduled on-site visits with prospective students. For these visits the following measures will be implemented:

  • While on campus, visitors to admissions should follow all established health and safety guidelines.
  • Weekends and self-guided visits by car should be considered to minimize interactions with existing students, faculty, and staff.
  • When necessary parties should be limited to the prospective student and one parent.
  • Planned tour groups should be limited to groups of less than 5 families.
  • Admissions must use a very specific route for the tour and keep records of all attendees on each tour in case we have to support contact tracing in the future.
  • Campus Operations must be notified in advance of any planned interior spaces used on the tour as to ensure the appropriate cleaning and disinfecting services are performed.
  • Admissions tours should make all attempt to avoid any area actively occupied by Goucher students.

Community Access

Community visitors (neighbors who utilize trails and loop road for exercise) will not be permitted on campus. Clear signage will be posted at all trail entrances, area near the pond, and unmanned gates.

Alumni Visitors

Alumnae/i interested in visiting campus are encouraged to connect virtually, or reschedule for a future date.

Community-Based Learning & Futuro Latino Learning Center

All on-campus/off-campus direct service programs will be suspended for the spring semester. No external guests should access campus for the purposes of Community-Based Learning. Where possible, groups are to transition to virtual engagement offerings.

Counseling Center Volunteers

Only essential volunteers will be allowed onto the campus with prior approval and entry into Envoy.

Food Deliveries/Ride Share Services

Food and ride sharing services will be permitted to enter the campus to provide services to the students living on campus. Drivers should avoid exiting their vehicles. Clear signage will be in place to direct drivers to the proper drop off/pick up locations. The locations will be identified along Loop Road.

Athenaeum & Library Visitors

Access will be available to currently enrolled students, faculty, and staff. No external access to Athenaeum will be permitted.

*EXCEPTIONS: Other than the groups listed above only emergency personnel such as police, fire and medical services will be granted access without pre-approval.

Space Use Guidelines

Faculty and students will have access to classroom spaces for the scheduled class times only. If certain facilities are needed outside of officially scheduled courses, all spaces must be requested and approved via the campus’s room scheduling software, EMS. The Athenaeum will be open and available for use without a reservation, students should abide by all current guidelines and protocols while in any common spaces. Students and faculty will be responsible for cleaning the space after each use using a cleaning kit provided in each room by Campus Operations.

Responsible Departments

External Visitor Approval

  • Provost
  • Dean of Students, Director of Residential Life
  • Vice President of Communications and External Relations
  • Associate Vice President for Human Resources
  • Vice President for Advancement
  • Vice President for Finance and Administration, Controller
  • Vice President for Technology and Planning
  • Vice President for Enrollment Management
  • Vice President for Campus Operations

Gate Management

  • Director of Campus Safety, Shift Commander, Gatehouse Officers

Building Closure Plan
COVID-19 Policy Violation Report