Reconciliation and Payment

  1. Goucher's Bank of America Visa Credit Card program carries corporate, not individual, liability. The Accounts Payable Department will pay invoices. You will not be required to pay your monthly statements using your own funds. The program does not impact your personal credit rating in any way.
  2. Please retain all receipts for goods and services purchased! If you purchase via phone or mail, ask the vendor to include the receipt with the goods when the product is shipped to you. Please check the receipt to be sure tax is not charged.
  3. Each cardholder will receive a statement identifying each transaction made against the card during the previous billing cycle. Our billing cycle will end on the 4th of the month. The payment for all accounts will be made on the 29th of the same month. The statement will be mailed to you at your work address. The statement must be reconciled against your expense report and the retained receipts for accuracy. Please forward your credit card statement, along with your report to your manager for review and approval. Once approved, the statement and report only are to be forwarded to the Accounts Payable Department for retention should an audit of the program be requested. The receipts are to be retained in your files for three years from the date of transaction.
  4. Actual payment of a central invoice will be made by Accounts Payable, but your activity may be audited at any time. Statements must be sent for payment in a timely manner so that finance charges are not incurred. Failure to do so could result in forfeiture of your card.