Information for Undergraduate Degree Candidates
The registrar, in conjunction with department chairs, is responsible for certifying that all graduation requirements have been met prior to the awarding of degrees. The Office of the Registrar is located in Dorsey Center.
Students may receive their degree and diploma in August, December, or May. The Commencement ceremony takes place once a year only, in May. All students graduating that academic year may participate in the May Commencement.
It is the responsibility of each student to monitor his or her academic progress. The student is expected to know the graduation requirements pertinent to his or her program, to be cognizant of his or her grade point average, to make appropriate elective course selections, and to add/drop courses to facilitate attainment of his or her educational goals. To assist in making these decisions, the college provides each student with an academic advisor.
Application for Graduation
How do I apply for graduation?
Complete the online application for degree in your myGoucher account. Please read the instructions provided below on how to access the form. If you have any questions about the form, or you do not see this link on your myGoucher account, please call 410-337-6090 or e-mail email@example.com.
Instructions to access Application for Degree:
- Log into MyGoucher
- Click on "MyGoucher Links" tab
- Click on the "Undergraduate Application for Degree" link – found in the Student Links section
- Complete all pertinent questions
Click on the “Submit” button at the end of the form
When should I submit my application for degree?
You must apply for your degree by the date indicated on the "Important Dates for Students" page. Failure to complete the application by the deadline could result in you not being allowed to participate in the Commencement ceremony.
When and how will I know that I have completed all the requirements for my degree and am cleared to graduate?
Each semester, you should check your DegreeWorks degree audit, which you can access
from myGoucher. All general education or liberal education courses you have successfully completed
through the past term will show a check mark to the left of the requirement. All general
education or liberal education courses you are currently registered for will show
as In Progress, with a tilde in a blue box to the left of the requirement. These are
pending. Requirement that are not complete or pending will be listed and will have
an empty check box to the left of the requirement.
For major, minor, and concentration requirements, please meet with your advisor before the end of the add/drop period each semester to determine if any additional courses are needed.
Will I be notified if I have any holds on my record that could prevent me from graduating or prevent me from receiving my diploma?
The Office of Financial Aid and the Bursar’s Office, as well as any other office having a hold on your account, will notify you prior to graduation if there are any holds on your record that will prevent you from receiving your diploma. If you receive financial aid, you must complete an exit interview with the Office of Financial Aid prior to graduation.
What happens to a student who completes degree requirements at the end of the summer or in December?
A clearance form is sent to the appropriate department chair. Once you have been cleared for your major/minor requirements, your diploma will be mailed to the permanent address on file unless the Registrar’s Office is notified otherwise. Your transcript will also reflect the fact that you graduated and your graduation date.
Can seniors take a Baltimore Student Exchange Program (inter-institutional) course in the term they expect to graduate?
It is not recommended that a graduating senior take a course in his or her last semester through another BSEP college. Typically, grades from other schools arrive later than we need for our Commencement ceremony, which would prevent a student from receiving his or her diploma at the ceremony. If it's vitally important that a student take a BSEP course in his or her last semester, he or she must have finished all the coursework by the time of Goucher's degree date for that term, or the student will have to wait to have his or her degree awarded at our next degree date (i.e., May, August, or December).
Are degree candidates exempt from taking final exams?
Degree candidates are not exempt from taking final exams.
Honors & GPA
Who is eligible for honors, and how are they calculated?
Honors in the Major: Honors are determined by a vote of department faculty just prior to Commencement. Guidelines for honors are determined by the individual department. Consult your advisor or department chair for requirements.
Latin Honors: Students who have taken at least 60 semester credit hours on a letter basis at Goucher or as part of a Goucher-sponsored, study-abroad program may be awarded their degree:
- Summa cum laude with a cumulative grade point average of 3.90 or above
- Magna cum laude with a cumulative grade point average of 3.70-3.89
- Cum laude with a cumulative grade point average of 3.50-3.69
Rounding of the grade point average is not done for Latin honors.
What is the minimum GPA required to graduate?
The minimum cumulative GPA required for graduating with an undergraduate degree is 2.0.
What grade must be obtained to complete a major requirement?
Each course required in the major, minor or concentration field of study requires a C- or above or P if the course must be taken Pass/No Pass. Major, minor, and concentration requirements must be taken for a letter grade unless the course is given only on a Pass/No Pass basis.
How many credits are needed for graduation?
Goucher requires a minimum of 120 credits for graduation. Of that, candidates for the degree must complete a minimum of 60 credit hours at Goucher. Ordinarily, 12 of the last 24 credit hours must be completed at Goucher; a student may petition the associate dean for undergraduate studies to waive this requirement. This is called “completing out of residence.”
Can I complete the last few credits of my degree at another college?
If completing out of residence, grades will need to be received on an official transcript. If the grade is not received prior to Commencement, the degree will be awarded at the next graduation date after the transcript is received and the student has completed his or her requirements to graduate. The diploma will then be mailed to the student’s permanent address on file unless the Registrar’s Office is notified otherwise.
How do I receive my diploma?
Students attending the May Commencement ceremony who have completed all degree requirements by May 24, 2019 will be awarded their diploma at the ceremony. Any student who is not attending the commencement ceremony and will be receiving a diploma in abstentia is to notify the registrar, Andrew Westfall, prior to graduation. Students not attending the ceremony will be mailed their diploma a few weeks after their degree is awarded (ex. June for May candidates and September for August candidates).
What appears on the diploma?
The Goucher diploma has your name, degree (Bachelor of Arts), honors received, and the date of graduation. Majors, minors, and concentrations are NOT listed.
How do I change the name on my diploma from what is in the official school records?
Diplomas are issued in the name recorded in the student records database. The name listed in the program will be the same name listed on your diploma. Your application for degree should reflect this name. No nicknames are allowed. An initial can be used for the first name only if legal documentation can be provided showing that you use only the initial in your legal name. If the name in the database is not correct, documentation is required before any change can be made. See the Name Change Policy page for more detailed information.
How do I change my major, minor, or concentration?
The form for changing a major/minor/concentration is available on the Office of the Registrar Forms page. When completed, submit the form to the Office of the Associate Dean for Undergraduate Studies in Van Meter G24. The change will be made there.
When do I receive information about invitations, photographs, and Commencement activities?
Detailed information concerning all aspects of graduation can be found on the Commencement page.
How do I order my cap and gown?
Your cap, gown, hood, and tassel are ordered once you complete your "Online Application for Degree" form on your myGoucher account and you indicate that you plan to participate in the Commencement ceremony. You will be billed on your Goucher account if you submit this form prior to the deadline. After that date, you will be billed an additional $20 late processing fee.
You can cancel your order by resubmitting the "Online Application for Degree" form on your myGoucher account prior to the form submission deadline. After that date, you will need to notify the registrar of your decision; the Registrar's Office is in the Student Administrative Services Office in Dorsey Center. There is no refund of these fees for cap and gown after the due date.
The cap and gown are yours to keep and do not need to be returned.
Which degree candidates will be allowed to participate in the Commencement exercises?
Commencement exercises are held once a year in May. To participate, a student must have completed all academic requirements for the appropriate degree and have settled all college accounts and all student disciplinary matters as either December (of the prior year) degree candidate or as a May degree candidate. The college reserves the right to not permit the release of a cap and gown or diploma to any student who has not been cleared for graduation.
A student whos an August degree candidate, who is in good academic standing (cumulative grade point average of at least 2.0) and is within four credits of completing graduation requirements may participate in Commencement exercises only if documentation demonstrates that the remaining credits will be completed by August 31 of that year. Permission to participate in Commencement must be granted to August degree candidates by the associate provost for undergraduate studies. Students must submit their requests, with documentation, to the associate dean at least seven weeks prior to Commencement. Students who will be completing their degree by August 31 will receive an empty diploma cover at Commencement.
Exceptions to the Commencement policy can only be made by the provost and are generally rare. Petitions for exception are only considered from students who have been enrolled in the spring for all remaining courses needed for participation in Commencement exercises but who have been affected by unforeseen and unpreventable forces at the end of the semester that prevent them from completing those courses. Such petitions must be submitted in writing to the provost three weeks prior to Commencement, and they must be accompanied by an endorsement from one or more of the student’s faculty members or advisors.
Students can participate in only one undergraduate Commencement ceremony.
How do I request a transcript?
Fill out a transcript request form and mail or fax it to the Registrar’s Office (at 410-337-6504) with your signature. A scanned request with signature is also accepted (firstname.lastname@example.org). To protect your privacy, requests for transcript are not accepted over the phone, but they can be received by fax, e-mail, or hard copy.
Transcripts can be mailed directly to any third party or to you in a sealed envelope. If you want to review your own transcript, you can also request an unofficial student copy for your records or view it online through myGoucher. Your ability to access myGoucher will end shortly after you graduate, and you will not be granted further access after that time.
It generally takes about 3-5 business days to process each request. If the transcript is being mailed, don’t forget to account for the shipping time it could take for the document to arrive at its destination – that time is not accounted for in the 3-5 business day processing time. Please note that transcripts will not be available during the grading period. In May, all seniors’ transcript requests are processed after their degrees have been entered into the computer system. At this busy time of year, it may take as long as two weeks to process requests.
A transcript is an official record of all your academic activity at Goucher College. It is printed on blue security paper with the name of the college printed in white across the face of the document. When the document is photocopied, scanned, or faxed, the word VOID appears, and the transcript is no longer considered official. Graduate schools require an official transcript, and some employers may even request one when you apply for a job. Becoming familiar with the transcript request process now will help you a great deal in the near future.