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Home > Academics > The Library > Research Help > Citing Sources > RefWorks > Database Import Instructions

Database Import Instructions for RefWorks

ABC-Clio Databases (America: History & Life and Historical Abstracts)
ACS (American Chemical Society)
Annual Reviews
CQ Press
EBSCOHost Databases  (see list of EBSCOHost databases; Use your browser's back arrow to return to this page.)
GALE InfoTrac Web  (InfoTrac and Gale Virtual Reference Library)
Goucher Library Catalog Records
Highwire Press
JSTOR
Lexis/Nexis (See list of Lexis-Nexis databases.  Use your browser's back arrow to return to this page.)
Literature Online (LION)
MathSciNet (AMS)
Project Muse
ProQuest ( see list of ProQuest databases.  Use your browser's back arrow to return to this page.)
PubMed
Science Direct
Sociological Abstracts
WilsonWeb (See list of Wilson Web databases. Use your browser's back arrow to return to this page.)
ABC-Clio Databases (America: History & Life and Historical Abstracts)
  1. Conduct a search and mark the records you want by clicking the Tagged box.
  2. Click on the Output Options button.
  3. Select Short Entry if you just want the citation or Full Entry if you want the abstract to be included with the citation information.
  4. In the Output Type area, select RefWorks Export and click Submit to initiate a direct export.
  5. Click on the link to log into your RefWorks account
  6. Log into RefWorks and your records should automatically appear in the Last Imported folder.
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ACS (American Chemical Society)
Note:  You can only export one record at a time from the the ACS website.
  1. Conduct your search.
  2. Select the records you want to export and click Download to Citation Manager.
  3. Select RefWorks in the Choose a Citation Manager Format drop-down and click the Download button.
  4. Click the Export to RefWorks button.
  5. Your records should appear in the Last ImportedFolder.
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Annual Reviews
Note: Only one record at a time will be saved.
  1. Mark the record you wish to save by clicking the checkbox.
  2. Click on Download to Citation Manager.
  3. Choose Reference Manager format and citations with abstracts.
  4. Navigate to the local drive and directory where you want to save the file; it will be saved as a .ris file.
  5. Click Save.
  6. Log in to RefWorks.
  7. Select References/Import from the toolbar.
  8. Select RIS Format as the data source and Reference Manager as the database.
  9. Browse to find the text file you saved to your computer.
  10. Click Import.
  11. Your records should appear in the Last Imported Folder.
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CQ Press
  1. Conduct your search.
  2. Click the Cite Now! button at the top of the record you would like to export.
    Note: you can only export one record at a time.
  3. A separate window will pop up.
  4. Choose Export citation to: RefWorks.
  5. The reference is automatically exported to RefWorks.
  6. Your records should appear in the Last Imported Folder.
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EBSCOHost Databases  (see list of EBSCOHost databases; Use your browser's back arrow to return to this page.)
  1. Conduct a search
  2. Click on the Add folder icon to the right of any results you want to save.
  3. Click on the Folder has items link, above the Result List on the right side of the screen.
  4. Click on theSave to Disk link from inside the folder.
  5. Click on the Bibliographic Manager tab.
  6. Click the radio button in front of Direct Export to RefWorks to initiate a direct export.
    Note: Uncheck the Remove these items from folder after saving feature, if you want items to remain in the folder after performing the export function.
  7. Click the Save button to begin the direct export.
  8. Your records should appear in the Last Imported Folder.
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GALE InfoTrac Web  (InfoTrac and Gale Virtual Reference Library)
  1. Conduct your search and mark the records you want to import.
  2. Click on view your marked list.
  3. In the e-mail delivery options, select full article and email the list to yourself.  You will get a single e-mail for each record in your marked list.
  4. When you get the e-mails, open the message.
  5. Open your word processor and copy and paste the information from each email into the blank document.
  6. After copying and pasting, save the document using the Save As feature and save the file type as .txt (not .doc)
  7. Log in to RefWorks.
  8. Select References/Import from the toolbar.
  9. Select GALE InfoTrac Web as the data source and <Multiple Databases> as the database.
  10. Browse to find the text file you saved to your computer.
  11. Click Import.
  12. Your records should appear in the Last Imported Folder.
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Goucher Library Catalog Records

In the Goucher Library Catalog:
  1. Find your records
  2. Mark each
  3. Save marked records
  4. Export saved list
  5. Local disk (desktop)
  6. Submit
  7. Save
Go to RefWorks:
  1. References
  2. Import
  3. Import filter Innovative Interfaces INNOPAC
  4. Database Goucher
  5. Import from text file
  6. Browse for the file (desktop)
  7. Open
  8. Import
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Highwire Press
Note: In some cases only one citation may be imported at a time.
  1. View the item you wish to save.
  2. Click on the prompt Download ALL Selected Citations to Citation Manager.
  3. Choose Reference Manager format.
  4. Save the file to disk.
  5. Log in to RefWorks.
  6. Select References/Import from the toolbar.
  7. Select RIS Format as the data source and Reference Manager as the database.
  8. Browse to find the text file you saved to your computer.
  9. Click Import.
  10. Your records should appear in the Last Imported Folder.
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JSTOR
  1. Conduct your search and save the citations you want to import.
  2. Click on the View Saved Citations link to retrieve your records.
  3. Select export citations In a New Window and select citation-manager as the format.
  4. Click Export.
  5. Using your Browser's Save As function, navigate to the local drive and directory where you want to save the file.
  6. Select Text as the file type.
  7. Click Save.
  8. Log in to RefWorks.
  9. Select References/Import from the toolbar.
  10. Select JSTOR as the data source and JSTOR as the database.
  11. Browse to find the text file you saved to your computer.
  12. Click Import.
  13. Your records should appear in the Last Imported folder.
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Lexis/Nexis (See list of Lexis-Nexis databases.  Use your browser's back arrow to return to this page.)
  1. Information from Lexis/Nexis must be entered into RefWorks manually
  2. After logging in to RefWorks, click on References/Add New Reference.
  3. Choose the appropriate Ref Type (for example newspaper article). Note the fields available.
  4. Copy the information from Lexis/Nexis field by field, paste to appropriate field in RefWorks
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Literature Online (LION)

For Direct Export:
  1. Conduct a search and select your records to export.
  2. Click on Selected Records.
  3. Click on the link that says Export Directly to RefWorks.
  4. Log into RefWorks and your records should automatically appear in the Last Imported folder.
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MathSciNet (AMS)

  1. Save citations by clicking the Add to Clipboard button.
  2. Review your marked citations by clicking the View Clipboard button.
  3. Select format Citations (BibTeX) and click Text.
  4. Using your Browser's Save As function, navigate to the local drive and directory where you want to save the file and save the file in the text (.txt) format.
  5. Log in to RefWorks.
  6. Select References/Import from the toolbar.
  7. Select BibTeX as the data source and MathSciNet as the database.
  8. Browse to find the text file you saved to your computer.
  9. Click Import.
  10. Your records should appear in the Last Imported Folder.
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Project Muse
  1. Select the references you want to export.
  2. Click on the Saved Marked Results button.
  3. Click Email/Export Saved Results.
  4. Under Export marked results to: select Refworks.
  5. Click the Export button.
  6. The export will open RefWorks if it is not already open and automatically import the references.  
  7. Your records should appear in the Last Imported Folder.
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ProQuest ( see list of ProQuest databases.  Use your browser's back arrow to return to this page.)
  1. Perform a search and mark the references you want to export.
  2. Select Marked list.
  3. From the Marked List click Export.
  4. To do a direct export, select Export directly to RefWorks.
  5. The export will open RefWorks if it is not already open and automatically import the references.
  6. Your records should appear in the Last Imported Folder.
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PubMed
  1. Perform a search and mark the references you want to export.
  2. Change the Display option from Summary to MEDLINE.
  3. In the Send To drop-down, select Text.  A window opens with just the references in MEDLINE format.
  4. Select Save As from your browser and select Text as the Save As file type.
  5. Log in to RefWorks.
  6. Select References/Import from the toolbar.
  7. Select NLM PubMed as the data source and as the database.
  8. Browse to find the text file you saved to your computer.
  9. Click Import.
  10. Your records should appear in the Last Imported Folder.
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Science Direct
  1. Mark the records you want to import and click Export Citations.
  2. Select either All documents or Only these documents for the Marked records.
  3. Select Citations + Abstracts to export the record's abstracts.
  4. Select the RIS Format and click Export.
  5. Select the location where you want to save the file and type the file name.
  6. Click Save.
  7. Log in to RefWorks.
  8. Select References/Import from the toolbar.
  9. Select Science Direct as the data source and select the appropriate database.
  10. Browse to find the text file you saved to your computer.
  11. Click Import.
  12. Your records should appear in the Last Imported Folder.
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Sociological Abstracts
  1. Conduct your search.
  2. Select the records you want to export and click the RefWorks link
    Note: if you do not see a RefWorks link, click on the Save, Print, Email link
  3. Click the Export to RefWorks button and the references are automatically exported to RefWorks.
  4. Your records should appear in the Last Imported Folder.
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WilsonWeb  (See list of Wilson Web databases. Use your browser's back arrow to return to this page.)
  1. From the search results page, select Print/eMail/Save.
  2. Under Destination select Save.
  3. Under eMail and Save Format Fields select All Citation Fields.
  4. Under format, select Format for exporting to Bibliographic software.
  5. Select Save.  A new window will open with the tagged results.
  6. Using your Browser's Save As function, navigate to the local drive and directory where you want to save the file.
  7. Select Text as the file type and click Save.
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