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ACDF ADDENDUM
Technical Specifications for Kraushaar Auditorium
Goucher College ٠ Baltimore, Maryland
General Information
This addendum to the technical specifications for Kraushaar Auditorium addresses more specifically the situations and policies you will encounter at the American College Dance Festival. Please read it carefully as it contains information and suggestions relating specifically to the festival and is designed to make the conference run smoothly. If you have any questions or concerns, please contact the dance department’s production manager, Todd Mion. Contact information is available at the end of this document as well as elsewhere on the website.
Stage Management
There will be a production stage manager (PSM) present at all techs and adjudication concerts. This is the person with whom each group will coordinate their production needs. Participants should report to the PSM before their tech time and at the proscribed time during performances. The PSM will be at the production table in the house during techs and in the stage left wing for performances.
Each group should provide someone to call the cues for their piece.
If a group is unable or unwilling to call their own cues the PSM can do this but remember, this person will only see the piece once! If your cues are complex or rely on subtle audio or movement cues it is usually best that someone who is familiar with the piece call the cues. Each school’s representative will be calling his or her piece from the stage left wing. A headset will be available for this representative to communicate with lights, sound, and running crew.
Tech Times
Adjudicated Concerts
Participants will have 15 minutes to tech their piece. In order to accommodate all the works this time limit will be strictly enforced. Please arrive in the Rosenberg Gallery at least 20 minutes prior to the start of your time.
Informal Concert
Participants will have 10 minutes to space their piece. Informal pieces will be limited to “lights up and lights down”. In order to accommodate all the works this time limit will be strictly enforced. Please arrive at the venue at least 20 minutes prior to the start of your time. Please refer to the documents for Informal Concert and/or Faculty Showcase for venue information.
Faculty Showcase Concert
Participants will have 20 minutes to tech their piece. In order to accommodate all the works this time limit will be strictly enforced. Please arrive at the venue at least 20 minutes prior to the start of your time. Please refer to the documents for Informal Concert and/or Faculty Showcase for venue information.
Lighting Information
Plot, Hook-up, and Color
The Lighting Plot will be based on LINES Ballet’s lighting plot and information including plot, hook-up, color and specials will be available as soon as possible.
No refocusing or re-patching of this plot will be permitted.
Groups will have the option of changing the gels in the mids and the shins. The gel colors available will be as follows:
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R-02 Bastard Amber |
R-11 Light Straw |
R-321 Soft Golden Amber |
R-33 No Color Pink |
R-36 Medium Pink |
R-45 Rose |
R-52 Light Lavender |
R-56 Gypsy Lavender |
R-60 No Color Blue |
R-65 Daylight Blue |
If a participant wishes to use gel colors other than those specified they may do so but must provide the gels themselves in 6.25 inch cuts clearly marked with the color number. Participants should bring the gels in a letter sized manila envelope clearly marked with the group’s college or university name and the name of the piece. No other information should be on this envelope. Participants should present this envelope to the production stage manager at the beginning of their tech time. Envelopes will be available for pick-up in the lobby after the performance.
Cues and Cue sheets
A Cue Sheet has been made available for you on the website. Please complete the form in full (including the redundant information at the top) and send it to the production manager by January 20, 2008. You may want to save a copy to use or create your own – remember, a member of your group will be calling the cues.
A Cue Programming Sheet has also been made available. Completing this form will enable your cues to be pre-programmed. For those who have the technical knowledge to complete this form, or who can have a member of their technical staff complete it, this will streamline your tech process. On this sheet you will enter the levels for any and all channels you wish to use in each cue. Please fill this out in non- tracking format. This means that you will enter the levels of all channels being used in every cue, even if they remain the same. For example:
Cue #: 1 Type: X-Fade Description: Lights fade up Fade Time 5 sec Page 1 of 3
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Ch |
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
11 |
12 |
13 |
14 |
15 |
16 |
17 |
18 |
19 |
20 |
|
50 |
50 |
50 |
50 |
50 |
FL |
75 |
75 |
In this example channels 1 – 5 are at 50%, channel 10 is at full (FL), and channels 19 and 20 are at 75%. Let’s imagine that in cue 2 we wish to take channel 10 to zero, add channel 12 at 25%, and reduce the level of channels 19 & 20 to 60%. We want channels 1 – 5 to remain at 50%. Our next cue would be entered thus:
Cue #: 2 Type: X-Fade Description: Special fades in Fade Time 2 sec Page 1 of 3
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Ch |
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
11 |
12 |
13 |
14 |
15 |
16 |
17 |
18 |
19 |
20 |
|
Lvl |
50 |
50 |
50 |
50 |
50 |
Ø |
25 |
60 |
60 |
Notice that entered next to “Type” is the word cross-fade (X-Fade). All of your cues are probably cross-fades (unless they are some kind of effect cue). You may enter “X-Fade” or leave this blank. However, at the end of your piece you may simply write “Blackout” (fade time of zero) or “Fade to Black” in this space or in the description space and not fill in zeros for all your channels. The “Fade Time” is the amount of time it takes for the cue to fade in, out, or to the next cue. Please return this form to the production manager by January 20, 2008.
The Channel Function Chart (available on the website) will tell you what each channel does and what color it is gelled. If you want more detailed information the Hook-up is also available.
Sound Information
Media
All sound must be provided on compact disc. Each piece should be recorded to its own CD and should be the only sound on that CD. It should be clearly labeled with the college or university name, piece name, choreographer’s name and the length of the piece. Please make sure that you have not recorded Mp3s to the disc as these will not play in our decks. More and more home stereos, Disc-mans and computer’s CD drives play Mp3 files. The best way to double check your media is to play it in the oldest deck you can find, or if possible, a professional grade player. It is always a good idea to bring at least one back-up copy of your music.
It is the responsibility of each school to obtain and secure all appropriate and necessary licenses and permissions prior to bringing any choreography to regional and national festivals for performance.
CDs will be available for pick-up in the lobby after the performance.
Live Sound
If participants intend to use live music they should contact the production manager by January 20, 2008 to discuss their specific needs.
No extra set up time will be allotted for live sound elements. Participants must set up and strike any live sound elements within their allotted tech time. It will be at the PSM’s discretion as to when a group must stop and strike their live sound elements.
It should be noted that the use of student musicians is preferred as it is in accordance with this organization’s mission to promote student performance. The use of live sound or the addition of musicians must work within the capabilities and resources of the host institution.
Props, Scenery, and Multimedia
Use
Participants may bring props or scenery but are solely responsible for the transport, load in, set up, and strike of any and all props and/or scenic elements. No scenery or furniture with sharp edges or that might otherwise damage the vinyl dance floor are permitted. Also, no foreign substances may be used or thrown on the dance floor.
Goucher may be able to provide a video projector if needed. Please contact the production manager by January 20, 2008 to arrange this if necessary.
No extra set up time will be allotted for scenic or multimedia elements. Participants must set up and/or rig as well as strike any scenic or multimedia elements within their allotted tech time. It will be at the PSM’s discretion as to when a group must stop and strike their scenic elements.
Small portable props must be carried to and from the venue and may not be left in the wings.
Storage
Kraushaar Auditorium has a very limited amount of storage space. If a participant is using scenic elements in their piece (chairs, desks, flats, etc.) that cannot be transported to and from the venue they are asked to please carefully complete the “Props, Scenic, and Multimedia Information” section or the appropriate “Technical Information Sheet” so that we can assess the storage needs of the conference.
Goucher College assumes no responsibility for lost or damaged props or scenery!
Contacts
Please complete a Cue Sheet, Cue Programmer’s Sheet, and Technical Information Sheet for each piece to be performed at the festival and return it by January 20, 2008 to:
Todd Mion
Production Manager, Dance Dept.
Goucher College
1021 Dulaney Valley Road
Baltimore, MD 21204
410-688-4761
tmion@goucher.edu
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